1. Full procedures
  2. Import
  3. Herbs
  4. Import herbs through Busia One Stop Border Post (OSBP)
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Steps (35) arrow_drop_up arrow_drop_down
Obtain import licence  (4) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain KEBS release  (2) expand_more expand_less
Obtain Port Health Services release  (5) expand_more expand_less
Obtain KRA release  (4) expand_more expand_less

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Summary of the procedure

Institutions involved 13 expand_more expand_less

AFA Horticultural Crops Directorate (HCD) (x 4)
1 2 3 4
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
5 6 10
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
7 8 18
Import Certification System: ICS (x 2)
9 16
Kenya Trade Network Agency (KenTrade) (x 3)
11 12 14
Kenya Electronic Single Window System: KESWS (x 4)
13 15 19 20
Mobile Money Platform
17
Clearing Agent
21
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Busia) (x 3)
22 23 24
Kenya Bureau of Standards (KEBS), One Stop Border Post (OSBP) (Busia) (x 2)
25 26
Bank
28
Port Health Services Kenya, One Stop Border Post (OSBP) (Busia) (x 2)
29 30
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Busia) (x 4)
32 33 34 35

Results 6 expand_more expand_less

HCD import licence
4
ICS user credentials
10
User credentials
14
Plant import permit
18
Import declaration form (IDF)
20
Passed clearance entry stamped release by KRA
35

Required Documents expand_more expand_less

Form 1E - Horticultural produce importer application form
1
Certificate of incorporation (x 2)
1 5
Company PIN certificate (x 4)
1 5 9 15
Valid tax compliance certificate
1
Valid business permit
1
Identity card (x 2)
1 5
Approved application for import licence
3
HCD payment receipt
4
Cover letter
5
Request for training
7
Request for company registration
11
Company PIN
13
Consignment document (CD)
16
Proforma invoice (x 2)
16 21
KEPHIS payment receipt
18
Invoice (x 7)
19 22 25 27 29 32 33
Bill of lading
21
Passed clearance entry (x 5)
22 25 29 32 33
Plant import permit (x 2)
22 27
Phytosanitary certificate
22
Notice to import - Form SR14
22
ISTA (International Seed Testing Association) certificate
22
Cargo manifest (C2) (x 2)
22 33
Import declaration form (IDF) (x 2)
22 25
Fumigation certificate
22
Pest diagnosis report
22
Packing list (x 3)
25 32 33
EAC certificate of origin form
25
Certificate of quality (x 2)
25 27
Certificate of conformity (COC)
25
Permit (x 3)
27 32 33
Certificate of analysis
27
Phytosanitary certificate
27
Valid e-slip
28
Certificate of export (x 2)
32 33
Preferential certificate of origin (x 2)
32 33
Passed clearance entry endorsed by verification officer
35

Estimated cost KES  6,600

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 5,000
For import licence.
KES 600
For issuance of plant import permit.
KES 0 -
KES  0.5 per kilogram
Inspection fees for 0 - 20,000kgs.
0 mode_edit
KES 0 -
KES  0.25 per kilogram
Inspection fees for 20,001 - 400,000kgs.
0 mode_edit
KES 0 -
KES  0.15 per kilogram
Inspection fees for 400,001kgs - 1,000,000kgs.
0 mode_edit
KES 0 -
KES  0.05 per kilogram
Inspection fees above 1,000,000kgs.
0 mode_edit
KES 1,000
For issuance of import health certificate.

Total Duration 18d - 43d  expand_more expand_less

  Min. Max.
Total time (sum): 18d 43d
of which:
Waiting time in queue (sum): 1h. 50mn 5h. 15mn
Attention at counter: 5h. 1d 1/2
Waiting time until next step (sum): 17d 41d

Laws 24 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 32, 40, 41
Customs and Excise Regulations Customs and Excise Regulations (2010)
  Sections 14, 15, 25, 30, 127C, 127, 128B, 199
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 41, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Section  187
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  8
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
Kenya Plant Health Inspectorate Service Inspection Fees Schedule Kenya Plant Health Inspectorate Service Inspection Fees Schedule
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Sections 5, 8
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 6, 7, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act 2012 Public Health Act CAP 242
  Sections 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Seeds and Varieties Act Seeds and Plant Varieties Act CAP 326
  Sections 3C, 3D, 3B, 3, 3A
Standards Act Standards Act
  Sections 4, 14
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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