InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (36)

Obtain import licence (5)

1 Submit application for import licence

2 Obtain payment notification

3 Pay for import licence

4 Pay for import licence (for payments made physically)

5 Obtain import licence

6 Apply to be an importer

7 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

8 Request for training on import certification system

9 Training on import certification system

10 Register online with import certification system

11 Obtain user credentials

12 Submit request for company registration

13 Obtain registration notification

14 User registration

15 Obtain user credentials

Obtain plant import permit (4)

16 Obtain unique consignment reference (UCR)

17 Apply for plant import permit

18 Pay for plant import permit

or Pay for plant import permit (pay payments made physically)

19 Obtain plant import permit

Obtain import declaration form (2)

20 Apply for import declaration form

21 Obtain import declaration form

Pre-clearance documentation (1)

22 Contract a clearing agent

Obtain KEPHIS release (3)

23 Submit documents for verification

24 Pay for KEPHIS inspection

25 Consignment inspection by KEPHIS

Obtain KEBS release (2)

26 Submit documents for verification

★ Pay destination inspection fees Optional

27 Verification of consignment

Obtain Port Health Services release (5)

28 Apply for import health certificate and generate e-slip

29 Pay for import health certificate

30 Submit clearance documents for verification

31 Verification of consignment

32 Obtain import health certificate

Obtain KRA release (4)

33 Obtain exit note

34 Submit clearance documents for verification

35 Verification of consignment

36 Obtain KRA release

Summary of the procedure

Institutions/Systems involved 15

AFA IMIS Portal (x 3)

1 2 5

Mobile Money Platform (x 2)

3 18

Bank (x 2)

4 29

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

6 7 11

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)

8 9 19

Import Certification System (ICS) (x 2)

10 17

Kenya Trade Network Agency (KenTrade) (x 3)

12 13 15

Trade Facilitation Platform (TFP)

Kenya Electronic Single Window System (KESWS)

Integrated Customs Management System (iCMS) (x 2)

20 21

Clearing Agent

Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Busia) (x 3)

23 24 25

Kenya Bureau of Standards (KEBS), One Stop Border Post (OSBP) (Busia) (x 2)

26 27

Port Health Services Kenya, One Stop Border Post (OSBP) (Busia) (x 2)

30 31

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Busia) (x 4)

33 34 35 36

Results 6

HCD import licence

ICS user credentials

User credentials

Plant import permit

Approved import declaration form (IDF)

Passed clearance entry stamped release by KRA

Required Documents

Certificate of incorporation (x 2)

1 6

Company PIN certificate (x 4)

1 6 10 16

Valid tax compliance certificate

Valid business permit

Identity card (x 2)

1 6

Approved application for import licence

HCD payment receipt

Cover letter

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 3)

17 20 22

KEPHIS payment receipt

Bill of lading

Customs entry in under control status (x 5)

23 26 30 33 34

Plant import permit (x 2)

23 28

Phytosanitary certificate

Notice to import - Form SR14

ISTA (International Seed Testing Association) certificate

Invoice (x 6)

23 26 28 30 33 34

Cargo manifest (C2) (x 2)

23 34

Approved import declaration form (IDF) (x 2)

23 26

Fumigation certificate

Pest diagnosis report

Packing list (x 3)

26 33 34

EAC certificate of origin form

Certificate of quality (x 2)

26 28

Certificate of conformity (COC)

Permit (x 3)

28 33 34

Certificate of analysis

Phytosanitary certificate

Valid e-slip

Certificate of export (x 2)

33 34

Preferential certificate of origin (x 2)

33 34

Passed clearance entry endorsed by verification officer

Estimated cost KES 21,600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 10,000 For import licence.
KES 10,000 For import licence.
KES 600 For issuance of plant import permit.
- KES 0 - KES 0.5 per kilogram Inspection fees for 0 - 20,000kgs.	0
- KES 0 - KES 0.25 per kilogram Inspection fees for 20,001 - 400,000kgs.	0
- KES 0 - KES 0.15 per kilogram Inspection fees for 400,001kgs - 1,000,000kgs.	0
- KES 0 - KES 0.05 per kilogram Inspection fees above 1,000,000kgs.	0
KES 1,000 For issuance of import health certificate.

Total Duration 13d - 33d

	Min.	Max.
Total time (sum):	13d	33d
of which:
Waiting time in queue (sum):	1h. 30mn	4h. 35mn
Attention at counter:	5h. 5mn	1d 1/2
Waiting time until next step (sum):	12d	31d