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Steps (20) arrow_drop_up arrow_drop_down
Pre-clearance documentation  (2) expand_more expand_less
Obtain under control customs entry (green channel)  (2) expand_more expand_less
Obtain export health certificate  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain KRA release (green channel)  (7) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions/Systems involved 12 expand_more expand_less

Clearing Agent
Shipping Agent
Integrated Customs Management System (iCMS)
Trade Facilitation Platform (TFP) (x 2)
Port Health Services Kenya (PHS) (Kilindini)
Electronic Certification System (ECS)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 3)
Kenya Ports Authority (KPA) Online Portal
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Ports Authority (KPA) (x 2)

Results 2 expand_more expand_less

Export health certificate
Certificate of export

Required Documents expand_more expand_less

Certificate of incorporation (x 3)
Company PIN certificate (x 3)
Proforma invoice
Identity card
Commercial invoice
Packing list (x 2)
Invoice (x 4)
KRA e-slip
Phytosanitary certificate
Public health recommendation
Food hygiene licence
Customs entry in under control status (x 3)
Plant import permit
Passed clearance entry stamped stop by KEPHIS (x 2)
KEPHIS payment receipt (x 2)
Passed clearance entry stamped release by KEPHIS
Shipping order (x 2)
Bankers cheque
Customs entry in removed status
KPA invoice
Consignment file
Position slip stamped by KRA
Bill of lading

Estimated cost KES  6,000

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 0 -
USD  0.75 per ton of coffee
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.

Total Duration 2h. 50mn - 3d   expand_more expand_less

  Min. Max.
Total time (sum): 2h. 50mn 3d
of which:
Waiting time in queue (sum): 1h. 5h. 30mn
Attention at counter: 1h. 50mn 6h. 35mn
Waiting time until next step (sum): 0mn 1d

Laws 11 expand_more expand_less

East African Community Customs Management Act (2017) East African Community Customs Management Act (2017) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 82, 123
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
Kenya Ports Authority (Cap 391) Kenya Ports Authority (Cap 391) Part VIII, IX
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 73 (n), 134 (g)
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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