1. EXPORT
  2. Commodities
  3. Vegetable oils
  4. Clearance procedures
  5. Vegetable oils export procedure through the Port of Mombasa
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Steps (26) arrow_drop_up arrow_drop_down
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (5) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 13 expand_more expand_less

Clearing Agent
1
Shipping Agent
2
Bank (x 2)
4 12
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 4)
7 8 9 10
Kenya Electronic Single Window System: KESWS (x 2)
11 14
Port Health Services Kenya (Kilindini)
13
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
15 16
Warehouse
17
Kenya Ports Authority (KPA) Online Portal
18
Kenya Ports Authority (KPA) (x 3)
19 21 24
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
20 22
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
23 26
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)
25

Results 1 expand_more expand_less

Certificate of export number
26

Required Documents expand_more expand_less

Certificate of incorporation (x 2)
1 2
Company PIN certificate
1
Proforma invoice
1
Identity card
1
Contract
1
Individual PIN Certificate
2
Invoice (x 6)
3 6 7 11 15 23
KRA e-slip
4
Passed clearance entry
7
Plant import permit
7
Passed clearance entry stamped stop by KEPHIS (x 2)
8 9
KEPHIS payment receipt (x 2)
9 10
Passed clearance entry stamped release by KEPHIS
10
Public health recommendation
11
Food hygiene licence
11
Phytosanitary certificate (x 2)
11 15
Passed clearance entry stamped release by Port Health (x 3)
15 20 25
Packing list
15
Shipping order (x 3)
18 21 25
Bankers cheque
19
Passed clearance entry stamped release by AFA Tea Directorate
21
KPA invoice (x 2)
21 25
Passed clearance entry stamped release by AFA Tea Directorate and Port Health Services
23
Signed witnessing form
23
Form A - Release order
23
Position slip stamped by KRA
24
Position slip signed by KPA
25
Bill of lading
26

Estimated cost KES  7,500

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KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
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KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
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KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
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KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.
USD 0 -
USD  80 per container
For shore handling export charges.
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USD 0 -
USD  105 per container
For wharfage export charges.
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USD 0 -
USD  3 per hour
Plug in charges for reefer containers.
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Total Duration 2d  - 4d   expand_more expand_less

  Min. Max.
Total time (sum): 2d 4d
of which:
Waiting time in queue (sum): 1h. 20mn 7h. 25mn
Attention at counter: 2h. 55mn 7h.
Waiting time until next step (sum): 1d 2d

Laws 11 expand_more expand_less

East African Community Customs Management Act (2004) East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 34, 35, 36, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Food, Drugs and Chemical Substances (General) Regulations, 1978 Food, Drugs and Chemical Substances (General) Regulations, 1978
  Section  10
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5, 7 (2)
KPA tariff book KPA tariff book
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Public Health Act CAP 242 Public Health (Fees) Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
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