InfoTradeKenya

Welcome to Kenya's Trade Information Portal More information

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (34)

1 Apply to be an exporter

2 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

3 Go down facility audit

★ Training on electronic certification system Optional

4 Obtain user credentials and ECS user rights letter

5 Submit request for company registration

6 Obtain registration notification

7 User registration

8 Obtain user credentials

Obtain registration letter (3)

9 Submit application for registration

10 Verification of the origin of goods

11 Obtain registration letter

Pre-clearance documentation (1)

12 Contract a clearing agent

Obtain EAC certificate of origin (5)

13 Request for certificate of origin

14 Pay for certificate of origin

15 Obtain certificate of origin form

16 Typesetting of the certificate of origin

17 Submit certificate of origin form for signing

Obtain passed clearance entry (2)

18 Lodge a customs entry

19 Obtain passed entry

Enter the OSBP (1)

20 Submit clearance documents

Obtain KEPHIS release (4)

21 Submit documents for verification

22 Consignment inspection by KEPHIS

23 Pay for phytosanitary certificate

24 Obtain phytosanitary certificate

Obtain Port Health Services release (6)

25 Apply for export health certificate and generate an e-slip

26 Pay for export health certificate

27 Submit clearance documents for verification

28 Verification of consignment

29 Obtain export health certificate

30 Obtain Port Health Services release

Obtain KRA release (4)

31 Submit clearance documents for verification

32 Verification of consignment

33 Obtain KRA release

34 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 13

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 3 4

Mobile Money Platform

Kenya Trade Network Agency (KenTrade) (x 3)

5 6 8

Trade Facilitation Platform (TFP)

Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 5)

9 11 13 15 17

Warehouse

Clearing Agent

Bank (x 2)

14 26

Typesetting Company

Integrated Customs Management System (iCMS) (x 2)

18 19

Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Isebania) (x 5)

20 31 32 33 34

Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Isebania) (x 4)

21 22 23 24

Port Health Services Kenya, One Stop Border Post (OSBP) (Isebania) (x 3)

27 28 30

Results 8

Export authorization letter

User credentials

Registration letter

Authenticated EAC certificate of origin

Phytosanitary certificate

Cargo manifest stamped released by KRA

Passed clearance entry stamped released by KRA

Required Documents

Exporter registration form

KEPHIS inspection checklist for facilities

Request for company registration

Company PIN

Rules of origin exporter registration form

Certificate of incorporation (x 2)

9 12

Sector specific license

Company PIN certificate (x 2)

12 13

KRA payment authorization slip (x 2)

14 17

Bank deposit slip (x 2)

15 17

EAC certificate of origin form (x 2)

16 31

Invoice (x 9)

16 17 18 20 21 25 27 31 34

Typed certificate of origin form

Customs entry in under control status (x 4)

20 27 30 31

Registered customs entry

Plant import permit

Passed clearance entry stamped release by KEPHIS

KEPHIS payment receipt

Public health recommendation

Food hygiene licence (x 2)

25 27

Permit (x 3)

25 27 31

Valid e-slip

Cargo manifest (C2)

Packing list

Passed clearance entry stamped by verification officer

Form F147 stamped release by KRA

Estimated cost KES 13,000 +USD 3

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
- KES 0 - KES 58.4 per kilometer For audit mileage.	0
KES 5,000 For inspection of dry produce weighing less than 34 kilograms.
- KES 0 - KES 0.15 per kilogram For inspection of dry produce for every additional kilogram above 34 kilograms.	0
- KES 0 - 1 % goods-value Clearing agent fees - estimate.	0
USD 3 For issuance of certificate of origin
KES 500 For issuance of a phytosanitary certificate.
KES 1,000 For issuance of phytosanitary certificate.
KES 5,000 For inspection fee for 0-34,000 kgs.
- KES 0 - KES 0.15 per kilogram For inspection fees for 34,001-280,000 kgs.	0
- KES 0 - KES 0.01 per kilogram For inspection fees for 280,000 kgs and above.	0
KES 1,500 For issuance of export health certificate.

Total Duration 6d - 24d

	Min.	Max.
Total time (sum):	6d	24d
of which:
Waiting time in queue (sum):	1h. 45mn	5h. 50mn
Attention at counter:	6h. 20mn	2d 1/2
Waiting time until next step (sum):	4d	21d