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Properties

Steps (40) arrow_drop_up arrow_drop_down
Register as an exporter  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain food hygiene licence  (4) expand_more expand_less
Obtain phytosanitary certificate  (5) expand_more expand_less
Obtain EAC certificate of origin  (8) expand_more expand_less
Obtain GMO free certificate  (4) expand_more expand_less
Pre clearance documentation  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
language
language
Obtain KEPHIS release  (2) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

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Summary of the procedure

Institutions involved 12 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 6)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Kenya Trade Network Agency (KenTrade) (x 3)
Port Health Services Kenya (KAHL Terminal) (x 2)
Port Health Services Kenya (JKIA)
Kenya Revenue Authority (KRA) (Rules of Origin Section) (x 6)
Typesetting Company
National Biosafety Authority (NBA) (x 4)
Clearing Agent
Kenya Plant Health Inspectorate Service (KEPHIS), One Stop Border Post (OSBP) (Namanga) (x 2)
Kenya Revenue Authority (KRA), One Stop Border Post (OSBP) (Namanga) (x 3)

Results 9 expand_more expand_less

Export authorization letter
User credentials
User credentials
Food hygiene licence
Phytosanitary certificate
Authenticated EAC certificate of origin
GMO free certificate
Cargo manifest stamped released by KRA
Passed clearance entry stamped released by KRA

Required Documents expand_more expand_less

Exporter registration form
Contract
HCD export licence
KEPHIS inspection checklist
Request for company registration
Company PIN
Application for food hygiene licence - Form A
Valid medical certificates
Health clearance certificate
Bank deposit slip (x 3)
Inspection feedback
Approved invoice
KEPHIS receipt
Rules of origin exporter registration form
Certificate of incorporation (x 2)
Company PIN certificate (x 4)
Sector specific license
KRA payment authorization slip (x 2)
EAC certificate of origin (x 2)
Typed certificate of origin
Cover letter for GMO free certificate
National Biosafety Authority (NBA) payment receipt
Certificate of conformity (COC)
KRA e-slip
Clearance entry
Plant import permit
Passed clearance entry
Cargo manifest (C2)
Packing list
Permit
Passed clearance entry stamped by verification officer
Cargo manifest stamped by verification officer

Estimated cost KES  61,000 + USD  3

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 1,000
For field audit for one hectare or less.
KES 0 -
KES  250 per hectare
For field audit for every additional hectare above one hectare.
KES 5,000
For inspection of dry produce weighing less than 34 kilograms.
KES 0 -
KES  0.15 per kilogram
For inspection of dry produce for every additional kilogram above 34 kilograms.
KES 2,000
For food hygiene licence.
KES 5,000
For inspection fees for 0-34,000 kgs.
KES 0 -
KES  0.15 per kilogram
For inspection fees for 34,001-280,000 kgs.
KES 0 -
KES  0.01 per kilogram
For inspection fees for 280,000 kgs and above.
KES 1,000
For issuance of a phytosanitary certificate for dry produce.
USD 3
For issuance of certificate of origin
KES 30,000
For local sampling and analysis of samples.
KES 2,000
For issuance of a GMO free certificate.
KES 0 -
1 % goods-value
Clearing agent fees - estimate.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import duty.

Total Duration 16 d - 65 d expand_more expand_less

  Min. Max.
Total time (sum): 16 d 65 d
of which:
Waiting time in queue (sum): 2h. 15mn 7h. 10mn
Attention at counter: 9h. 10mn 25h.
Waiting time until next step (sum): 16 d 64 d

Laws 22 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Biosafety Act (2009) Biosafety Act (2009)
  articles 23, 43, 44, 45, 51, 52
COMESA Rules of Origin COMESA Protocol on the Rules of Origin
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017
East African Community Customs Management Act (2004) East African Community Customs Management Act (2004)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 235
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 194
Finance Act 2013 Finance Act 2013
  Section  6
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Sections 3, 4, 5, 6, 7, 10, 11, 12, 13, 14, 15
Food, drugs and chemical substances act Food, Drugs and Chemical Substances Act
  Sections 3, 5, 6, 7
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KEPHIS Notice KEPHIS Notice
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Miscalleneous Fees and Levies Miscellaneous Fees and Levies
  Sections 7, 8
National Biosafety Authority (NBA) Fees National Biosafety Authority (NBA) Fees Charter
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Act 2012 Public Health Act CAP 242
  Sections 73, 134, 163
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules
  Section  2
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Sections 3, 4, 16, 22
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4, 22
The Biosafety (Import, Export and Transit) Regulations (2011) The Biosafety (Import, Export and Transit) Regulations (2011)
  articles 6, 7, 8, 9, 16
EAC Rules of origin The East African Community (EAC) Customs Union (Rules of Origin) Rules
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