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Steps (42) arrow_drop_up arrow_drop_down
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain customs entry  (3) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEBS release  (4) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain Port Health Services release  (6) expand_more expand_less
Obtain KRA release  (4) expand_more expand_less
Obtain import standardization mark (ISM)  (2) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 15 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Import Certification System (ICS) (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP)
Kenya Electronic Single Window System (KESWS)
Mobile Money Platform
Integrated Customs Management System (iCMS) (x 3)
Clearing Agent
Kenya Bureau of Standards (KEBS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Port Health Services Kenya (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Kenya Revenue Authority (KRA) (Customs & Border Control Cargo Terminal) (EIA) (x 3)
Kenya Bureau of Standards (KEBS) (x 2)

Results 7 expand_more expand_less

ICS user credentials
User credentials
Plant import permit
Approved import declaration form (IDF)
KEPHIS inspection certificate
Cleared customs entry stamped by BCO
Import Standardization Mark

Required Documents expand_more expand_less

Cover letter
Certificate of incorporation
Company PIN certificate (x 3)
Identity card
Request for training
Request for company registration
Company PIN
Consignment document (CD)
Proforma invoice (x 3)
KEPHIS payment receipt
Bill of lading
Certificate of conformity (COC) (x 3)
KRA e-slip (x 2)
Commercial medicines import permit
Air waybill (x 3)
Approved import declaration form (IDF) (x 4)
Registered customs entry (x 2)
KEBS consignment document
Packing list (x 2)
Certificate of registration
Customs entry in under control status (x 4)
Phytosanitary certificate
Plant import permit (x 2)
Certificate of quality
Food hygiene licence
Phytosanitary certificate
Valid e-slip
KEBS Certificate of inspection
Certificate of inspection
KRA receipt
Import standardization mark application form

Estimated cost KES  1,850

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 600
For issuance of plant import permit.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
3.5 % Cost, Insurance & Freight (CIF) or customs value
For import duty.
KES 250
For airline concession fee.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
Railway development levy.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import duty.
KES 0 -
KES  0.5 per kilogram
Inspection fees for 0 - 20,000 kgs.
KES 0 -
KES  0.25 per kilogram
Inspection fees for 20,001 - 400,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 400,001 - 1,000,000 kgs.
KES 0 -
KES  0.05 per kilogram
Inspection fees above 1,000,000 kgs.
KES 1,000
For issuance of import health certificate.

Total Duration 12d - 31d  expand_more expand_less

  Min. Max.
Total time (sum): 12d 31d
of which:
Waiting time in queue (sum): 1h. 45mn 4h. 30mn
Attention at counter: 6h. 45mn 2d 1/2
Waiting time until next step (sum): 10d 28d

Laws 25 expand_more expand_less

Crops Act 2013 Crops Act (2013)
  Section  40
Customs and Excise Regulations Customs and Excise Regulations (2010) Part XI
  Sections 14, 15, 127C, 127, 128B, 199
East Africa Community Common External Tariff 2022 East Africa Community Common External Tariff 2022
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49
Finance Act 2019 Finance Act 2019
  Section  6
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  8
KEBS Public Notice on Implementation of Import Standardization Mark (ISM) Logo KEBS Public Notice on Implementation of Import Standardization Mark (ISM) Logo
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Sections 5 (h), 5
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
  Sections 2 (5, 6)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of  2020 - Verification of Conformity to Kenya Standards of  Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Sections 3, 5, 6, 7
Miscellaneous Fees and Levies ACT(2020) Miscellaneous Fees and Levies Act (2020)
  Sections 7, 8
Notice on implementation of legal notice 127 Notice on Implementation of Legal Notice 127
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Public Notice Public Notice - Kenya Bureau of Standards (KEBS)
PvoC Program Operations Manual PvoC Program Operations Manual
  Sections 3, 4, 10
Standards Act Standards Act
  Sections 4, 14
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
Value Added Tax Act (2013) Value Added Tax Act (2013) First schedule (Part I)
  Sections 14, 65
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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