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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (48)

Register as an importer (6)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

Register with KESWS (4)

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain passed clearance entry (3)

18 Lodge a customs entry

19 Pay taxes

20 Obtain passed entry

Obtain KEPHIS release (2)

21 Submit request for consignment inspection by KEPHIS

22 Consignment inspection by KEPHIS

Obtain KRA release (13)

23 Submit application for prior release

24 Submit application for data capturing

25 Collect approval for prior release

26 Submit clearance documents for verification

27 Collect allocation for verification

28 Physical verification of consignment

29 Collect clearance documents approved by head verification officer

30 Obtain customs verification officer's approval

31 Obtain handling shed invoice

32 Pay for handling shed charges

33 Obtain delivery notification

34 Obtain customs border control approval

35 Verfication of consignment and clearance documents

Obtain KEBS release (4)

36 Submit certificate of conformity for validation

37 Submit documents for KEBS clearance

38 Verification of consignment

39 Obtain KEBS clearance

Obtain Port Health Services release (3)

40 Submit request for Port Health clearance

41 Port Health verification of consignment

42 Obtain Port Health clearance

Obtain KRA final release (6)

43 Physical release of consignment

44 Pay tax and concession fee

45 Obtain passed entry

46 Submit documents for perfection

47 Obtain release for perfection by head verification officer

48 Perfection of clearance documents

Summary of the procedure

Institutions involved 14

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 4)

3 4 14 22

Import Certification System: ICS (x 3)

5 12 21

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Kenya Electronic Single Window System (KESWS) (x 4)

9 11 15 16

Mobile Money Platform

13

Clearing Agent

17

Bank (x 2)

19 44

Kenya Revenue Authority (KRA) Customs Department (x 3)

23 24 25

Kenya Revenue Authority (KRA) (Handling Shed) (x 10)

26 27 28 29 30 34 43 46 47 48

Handling Shed (x 4)

31 32 33 35

Kenya Bureau of Standards (KEBS) (JKIA)

36

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

37 38 39

Port Health Services Kenya (Handling Shed) (x 3)

40 41 42

Results 4

ICS user credentials

6

User credentials

10

Plant import permit

14

Import declaration form (IDF)

16

Required Documents

Cover letter

1

Certificate of incorporation

1

Company PIN certificate (x 3)

1 5 11

Identity card

1

Request for training

3

Request for company registration

7

Company PIN

9

Consignment document (CD)

12

Proforma invoice (x 2)

12 17

KEPHIS payment receipt

14

Invoice (x 11)

15 18 21 23 24 26 34 35 37 40 46

Bill of lading

17

Certificate of conformity (COC) (x 3)

18 26 36

KRA e-slip (x 2)

19 44

Plant import permit

21

Phytosanitary certificate (x 4)

21 26 40 46

Application for prior release - Form C12

23

Security bond

23

Air waybill (x 10)

23 24 26 31 33 34 35 37 43 46

Stamped application

24

Stamped plant import permit (x 3)

26 40 46

Prior release approval (x 3)

26 46 47

Notification of arrival

26

Clearance entry (x 3)

26 36 40

Release order stamped by HVO

30

Release order stamped by VO (x 3)

31 33 34

Handling shed invoice

32

Bank deposit slip (x 2)

33 35

Import declaration form (IDF) (x 6)

34 35 36 37 40 46

Packing list (x 4)

34 37 40 46

Release order stamped by customs border control

35

Delivery notification

35

KEBS consignment document (x 2)

36 37

Release order stamped by handling shed

37

Validated certificate of conformity

37

Permit

37

Certificate of analysis

37

Import health certificate

40

Release order stamped by KEBS (x 3)

42 43 46

KRA receipt (x 3)

46 47 48

Passed clearance entry (x 3)

46 47 48

Estimated cost KES 850

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0
KES 250 For airline concession fee.
- KES 0 - 1.5 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value For import declaration fee.	0

Total Duration 12d - 34d

	Min.	Max.
Total time (sum):	12d	34d
of which:
Waiting time in queue (sum):	2h. 35mn	7h. 30mn
Attention at counter:	4h. 50mn	1d 1/2
Waiting time until next step (sum):	11d	31d