InfoTradeKenya

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"Certification sheet" format

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (36)

1 Apply to be an importer

2 Obtain acknowledgment letter

★ Pay for quarantine facility audit for propagation materials Optional

★ Quarantine facility audit for propagation materials Optional

3 Request for training on import certification system

4 Training on import certification system

5 Register online with import certification system

6 Obtain user credentials

7 Submit request for company registration

8 Obtain registration notification

9 User registration

10 Obtain user credentials

Obtain plant import permit (4)

11 Obtain unique consignment reference (UCR)

12 Apply for plant import permit

13 Pay for plant import permit

★ Pay for plant import permit (pay payments made physically) Optional

14 Obtain plant import permit

Obtain import declaration form (2)

15 Apply for import declaration form

16 Obtain import declaration form

Pre-clearance documentation (1)

17 Contract a clearing agent

Obtain passed clearance entry (3)

18 Lodge a customs entry

19 Pay taxes

20 Obtain passed entry

Obtain KEPHIS release (2)

21 Submit request for consignment inspection by KEPHIS

22 Consignment inspection by KEPHIS

Obtain KRA release (6)

23 Submit clearance documents for verification

24 Physical verification of consignment

25 Obtain KRA final release

26 Obtain handling shed invoice

27 Pay for handling shed charges

or Obtain delivery notification

28 Physical release of goods by customs

Obtain KEBS release (4)

29 Submit certificate of conformity for validation

30 Submit documents for KEBS clearance

31 Verification of consignment

32 Obtain KEBS clearance

Obtain Port Health Services release (3)

33 Submit request for Port Health clearance

34 Port Health verification of consignment

35 Obtain Port Health clearance

Obtain KRA final release (1)

36 Physical release of consignment

Summary of the procedure

Institutions/Systems involved 15

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)

1 2 6

Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 4)

3 4 14 22

Import Certification System (ICS) (x 3)

5 12 21

Kenya Trade Network Agency (KenTrade) (x 3)

7 8 10

Trade Facilitation Platform (TFP)

Kenya Electronic Single Window System (KESWS)

Mobile Money Platform

Integrated Customs Management System (iCMS) (x 3)

15 16 20

Clearing Agent

Bank

Kenya Revenue Authority (KRA) (Handling Shed) (x 5)

23 24 25 28 36

Handling Shed (x 2)

26 27

Kenya Bureau of Standards (KEBS) (JKIA)

Kenya Bureau of Standards (KEBS) (Handling Shed) (x 3)

30 31 32

Port Health Services Kenya (Handling Shed) (x 3)

33 34 35

Results 4

ICS user credentials

User credentials

Plant import permit

Import declaration form (IDF)

Required Documents

Cover letter

Certificate of incorporation

Company PIN certificate (x 3)

1 5 11

Identity card

Request for training

Request for company registration

Company PIN

Consignment document (CD)

Proforma invoice (x 2)

12 17

KEPHIS payment receipt

Invoice (x 7)

15 18 21 23 28 30 33

Bill of lading

Certificate of conformity (COC) (x 3)

18 23 29

KRA e-slip

Plant import permit

Phytosanitary certificate (x 3)

21 23 33

Customs entry in under control status

Stamped plant import permit (x 2)

23 33

Notification of arrival

Air waybill (x 5)

23 26 28 30 36

Packing list (x 4)

23 28 30 33

Customs entry in removal status

Handling shed invoice

Release order stamped by customs

Customs entry in settled status

KEBS consignment document (x 2)

29 30

Import declaration form (IDF) (x 3)

29 30 33

Registered customs entry (x 2)

29 33

Release order stamped by handling shed

Validated certificate of conformity

Permit

Certificate of analysis

Import health certificate

Release order stamped by KEBS (x 2)

35 36

Estimated cost KES 600

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 600 For issuance of plant import permit.
- KES 0 - 2 % Cost, Insurance & Freight (CIF) or customs value Railway development levy.	0
- KES 0 - 3.5 % Cost, Insurance & Freight (CIF) or customs value For import duty.	0
- KES 0 - KES 0.08 per per kilo per day For cold room charges.	0
- USD 0 - USD 0.18 per kilogram For handling charges.	0
- USD 0 - USD 0.15 per per kilo per day For storage charges.	0

Total Duration 11d - 28d

	Min.	Max.
Total time (sum):	11d	28d
of which:
Waiting time in queue (sum):	1h. 10mn	3h. 30mn
Attention at counter:	4h. 5mn	1d 1/2
Waiting time until next step (sum):	10d	26d