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Steps (54) arrow_drop_up arrow_drop_down
Obtain import licence  (5) expand_more expand_less
Register as an importer  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain plant import permit  (4) expand_more expand_less
Obtain import declaration form  (2) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain delivery order  (4) expand_more expand_less
Obtain KEBS consignment document  (1) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (2) expand_more expand_less
Obtain import health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain KEBS release  (1) expand_more expand_less
Obtain certificate of radioanalysis  (2) expand_more expand_less
Obtain Kenya Nuclear Regulatory Authority release  (1) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less
Obtain KPA release  (4) expand_more expand_less
Obtain gate pass  (2) expand_more expand_less
Obtain KRA release  (4) expand_more expand_less

arrow_drop_up arrow_drop_down
Summary of the procedure

Institutions/Systems involved 19 expand_more expand_less

AFA IMIS Portal (x 3)
Mobile Money Platform (x 2)
Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA) (x 3)
Import Certification System (ICS) (x 2)
Kenya Trade Network Agency (KenTrade) (x 3)
Trade Facilitation Platform (TFP) (x 6)
Kenya Electronic Single Window System (KESWS) (x 3)
Integrated Customs Management System (iCMS) (x 2)
Clearing Agent
Shipping Agent (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (PHS) (Kilindini)
Kenya Nuclear Regulatory Authority (KNRA) (Kilindini)
Kenya Revenue Authority (KRA) Kipevu Container Terminal (CT 2) (Kipevu) (x 3)
Kenya Revenue Authority (KRA), Containerised Cargo and Container Freight Station (CFS)
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA) (Customs & Border Control Cargo Terminal) (EIA) (x 3)

Results 8 expand_more expand_less

HCD import licence
ICS user credentials
User credentials
Plant import permit
Approved import declaration form (IDF)
Approved certificate of radio analysis
Gate pass
Cleared customs entry stamped by BCO

Required Documents expand_more expand_less

Certificate of incorporation (x 2)
Company PIN certificate (x 4)
Valid tax compliance certificate
Valid business permit
Identity card (x 3)
Approved application for import licence
HCD payment receipt
Cover letter
Request for training
Request for company registration
Company PIN
Consignment document (CD)
Proforma invoice (x 3)
KEPHIS payment receipt
Bill of lading (x 4)
Bank deposit slip
Letter of indemnity
Valid port pass (x 2)
Approved import declaration form (IDF) (x 5)
Packing list (x 5)
Commercial invoice
Plant import permit (x 2)
Registered customs entry (x 2)
Phytosanitary certificate (x 3)
Fumigation certificate (x 5)
Certificate of quality
Permit (x 3)
Certificate of analysis (x 2)
Certificate of conformity (COC) (x 2)
Material safety data sheet
Health certificate (x 2)
GMO free certificate (x 2)
Customs entry in under control status (x 3)
Import health certificate
Packing list
Laboratory analysis report
Test report
Certificate of registration
KRA receipt (x 2)
Clearing agent authorization letter
Marine cover insurance
Bankers cheque
KPA invoice
Pick up order
Position slip
Passed clearance entry stamped goods released by KEBS
Position slip endorsed by KPA
Quadruplicate entry
Position slip stamped by KRA
Certificate of inspection
Air waybill

Estimated cost KES  21,600 +USD  70

expand_more expand_less

KES expand_more expand_less
  • KES Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 10,000
For import licence.
KES 10,000
For import licence.
KES 600
For issuance of plant import permit.
USD 70
Documentation fees - estimate.
KES 0 -
16 % Cost, Insurance & Freight (CIF) or customs value
For Value Added Tax.
KES 0 -
2 % Cost, Insurance & Freight (CIF) or customs value
For import declaration form.
KES 0 -
1.5 % Cost, Insurance & Freight (CIF) or customs value
For railway development levy.
KES 1,000
For issuance of import health certificate.

Total Duration 14d - 35d  expand_more expand_less

  Min. Max.
Total time (sum): 14d 35d
of which:
Waiting time in queue (sum): 1h. 45mn 6h. 5mn
Attention at counter: 7h. 5mn 3d
Waiting time until next step (sum): 12d 32d

Laws 31 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) 1st Schedule
  Sections 4, First Schedule
Crops Act 2013 Crops Act (2013)
  Sections 8, 13, 16, 18, 20, 40, 41
East African Community Customs Management Act (2017) East African Community Customs Management Act (2017)
  Sections 34, 35, 36, 38, 41, 82, 123, 145, 146, 187, 188, 189, 234, 235
East African Community Customs Management Regulations (2010) East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49
Finance Act 2019 Finance Act 2019
  Section  6
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  8
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011) 5th Schedule
  Sections 28, 29, 30, 31
Horticultural Crops Regulations (2020) Implementation of Horticultural Crops Regulations (2020)
KEBS Standards on Horticultural Products (KS 1758:2016)
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
Kenya Ports Authority Tariff book Kenya Ports Authority (KPA) Tariff book
KPA tariff book KPA tariff book
  Section  III
KRA Public Notice KRA Public Notice
Legal Notice 120 -The Customs and Excise Act (Cap 472.) Legal Notice 120 -The Customs and Excise Act (CAP 472)
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Legal Notice 78 of  2020 - Verification of Conformity to Kenya Standards of  Imports Order Legal Notice 78 of 2020 - Verification of Conformity to Kenya Standards of Imports Order
  Section  5
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Miscellaneous Fees and Levies ACT(2020) Miscellaneous Fees and Levies Act (2020)
  Sections 7, 8
Plant Protection (Importation of Fruit) Order Plant Protection (Importation of Fruit) Order
Plant Protection (Importation of Plants) Rules Plant Protection (Importation of Plants, Plant Products, & Regulated Articles) Rules
  Sections 3, 5, 6, 7, 8, 9, 10, 12
Plant Protection (Importation) Order Plant Protection (Importation) Order
  Sections 2, 3, 5, 6
Public Health Act CAP 242 (2012) Public Health Act CAP 242 (2012)
  Sections 60, 71, 73, 131, 135
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Public Notice Public Notice - Kenya Bureau of Standards (KEBS)
Radiation Protection Act Cap243 Radiation Protection Act CAP 243
  Section  11
Standards Act Standards Act
  Section  4
The Crops (Horticultural Crops) Regulations (2020) The Crops (Horticultural Crops) Regulations (2020) Regulation 26
The Nuclear Regulatory Act (2019) The Nuclear Regulatory Act (2019)
  Section  71
The Plant Protection Act Cap 324 The Plant Protection Act CAP 324
  Sections 5, 6, 7, 8
Value Added Act Cap 476 Value Added Act CAP 476 First schedule
  Sections 5, 6, 9
World Customs Organization Recommendation of UCR World Customs Organization Recommendation of UCR
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