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4
Audit
(last modified: 25/06/2021)

Timeframe ( see details )

Waiting time until next step

0 mn  -  0 mn
1 day  -  3 days

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: Google maps

Unit in charge

Biosafety & Phytosanitary Services Office

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Contact person

Faith Ndunge

Head, Biosafety & Phytosanitary Services
Tel: +254 206 618 000 / +254 709 891 000
Email: fndunge@kephis.org
KEPHIS Regional Offices KEPHIS Regional Offices

What do I get?

Inspection feedback

What documents do I need to bring?

For all exporters
1. 01 - Libre deuda de patente
List of produce handling staff (copy)
2. 01 - Libre deuda de patente
Academic qualification (copy)
The farm/go-down managers should have a minimum qualification of a diploma in the field of agriculture.
3. 01 - Libre deuda de patente
Traceability procedure (copy)
4. 01 - Libre deuda de patente
Waste disposal plan (copy)
5. 01 - Libre deuda de patente
Medical report (copy)
Of the employees.
6. 01 - Libre deuda de patente
Evidence of market requirements
The produce handlers must be aware of the specific market requirements of the importing country.
7. 01 - Libre deuda de patente
Protective clothing and equipment
8. 01 - Libre deuda de patente
Calibrations of machines
As per KEBS standards.
9. 01 - Libre deuda de patente
Physical presence
Of the owner or appointed technical personnel.
Additionally, for fresh produce
1. 01 - Libre deuda de patente
Farm
Additionally, for dry commodities
1. 01 - Libre deuda de patente
Godown facility
2. 01 - Libre deuda de patente
Packing material
Should be jute bags.
3. 01 - Libre deuda de patente
Dry produce
E.g., tea, coffee, maize, sisal, cotton etc.

Time frame

The time taken to carry out the audit depends on the size of the farm or go-down facility and the number of inspectors.
Attention at counter: Min.   3h. - Max.   5h.
Waiting time until next step: Min.   1 day - Max.   3 days

Legal justification

1. Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Section 5
2. The Agricultural Produce (Export) Act 319
The Agricultural Produce (Export) Act 319
Sections 3, 4
3. Crops Act (2013)
Crops Act (2013)
Sections 6, 8, 26, 27, 28, 29, 30, 40

Additional information

Field audits are mandatory for all fresh produce exporters. The farm owner or their representative must be present during the audits. Intense audits are done on the following; Vegetables (chillies, basil, and Asian vegetables), flowers (gypsophila, eryngium, statice, solidago, hypericum, and carnations (dianthus)) and plants for propagation (rooted and un-rooted, herbaceous and non-herbaceous). Risk profiling requirements are specific to importing market requirements, according to type of pests and destinations, number of notifications and number of rejections/interceptions. The inspection can be done by one or two inspectors depending on the size the farm or go-down facility.

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: Google maps

Unit in charge

Office of the Managing Director (KEPHIS)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Contact person

Prof. Theophilus M. Mutui (PhD)

Managing Director
Tel: +254 206 618 000 / +254 709 891 000
Email: director@kephis.org
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