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Steps (71) arrow_drop_up arrow_drop_down
Register as an exporter  (4) expand_more expand_less
Obtain training certificate  (6) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain tea buyer/exporter & importer licence  (7) expand_more expand_less
Obtain bank documents  (3) expand_more expand_less
Obtain buyer (exporter) membership  (4) expand_more expand_less
Obtain delivery order  (3) expand_more expand_less
Obtain local delivery note  (1) expand_more expand_less
Obtain EU certificate of origin  (8) expand_more expand_less
Obtain certificate of radioanalysis  (4) expand_more expand_less
Pre-clearance documentation  (2) expand_more expand_less
Obtain passed clearance entry  (3) expand_more expand_less
Obtain KEPHIS release  (3) expand_more expand_less
Obtain export health certificate  (4) expand_more expand_less
Obtain Port Health release  (1) expand_more expand_less
Obtain Tea Directorate release  (2) expand_more expand_less
Obtain KRA release  (10) expand_more expand_less
Obtain KPA release  (1) expand_more expand_less
Obtain export certificate  (1) expand_more expand_less

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Summary of the procedure

Institutions involved 21 expand_more expand_less

Kenya Plant Health Inspectorate Service (KEPHIS) (x 3)
Kenya Plant Health Inspectorate Service (KEPHIS) Plant Inspection Unit (JKIA)
Kenya Trade Network Agency (KenTrade) (x 7)
AFA Tea Directorate (x 3)
East African Tea Trade Association (EATTA) (x 3)
Tea Broker (x 2)
Warehouse (x 2)
Kenya Revenue Authority (KRA) (Forodha House) (x 6)
Typesetting Company
Radiation Protection Board (Kilindini)
Radioanalysis Service Provider
Clearing Agent
Shipping Agent
Kenya Plant Health Inspectorate Service (KEPHIS) (Kilindini) (x 2)
Port Health Services Kenya (Kilindini) (x 2)
Kenya Revenue Authority (KRA), Customs & Border Control, Mombasa (x 2)
Kenya Ports Authority (KPA) (x 3)
Kenya Revenue Authority (KRA), Customs and Border Control, Kilindini (x 2)
Kenya Revenue Authority (KRA) Customs & Border Control (Kilindini Shed 5 Station) (x 2)
Kenya Ports Authority (KPA) Mombasa Container Terminal (Kipevu)

Results 7 expand_more expand_less

Export authorization letter
User credentials
Tea buyer/exporter & importer licence
Certificate of Membership
Authenticated EU certificate of origin
Approved certificate of radio analysis
Certificate of export

Required Documents expand_more expand_less

Exporter registration form
Contract (x 2)
KEPHIS inspection checklist
Bank deposit slip
Training status notification
KenTrade receipt
Identity card (x 5)
Request for company registration
Company PIN
Certificate of incorporation (x 5)
Top management profiles
Bankers cheque
Business plan
Bank deposit slip (x 5)
EATTA application form
EATTA certificate of acceptance
List of shareholders (Form CR-12)
Tea buyer/exporter & importer licence
Company PIN certificate (x 5)
Letter of appointment
Valid business permit
Bank recommendation letter
Recommendation letter
Loading instructions
Delivery order
Rules of origin exporter registration form
Sector specific license
KRA payment authorization slip (x 2)
EU certificate of origin
Typed certificate of origin
Passed clearance entry (x 2)
Valid E-slip
Proforma invoice
PIN Certificate
KRA e-slip
Passed clearance entry stamped stop by KEPHIS
Field inspection certificate
Passed clearance entry stamped release by KEPHIS (x 2)
KEPHIS receipt
Fumigation certificate
Public health recommendation
Food hygiene licence (x 2)
Phytosanitary certificate (x 3)
Valid E-slip
Export health certificate
Packing list
Passed clearance entry stamped release by Port Health
Form A release order
Passed clearance entry stamped release by AFA Tea Directorate (x 4)
Packing list
C41 - Declaration of particulars relating to customs value
Shipping order (x 3)
Bankers cheque
Truck delivery order
KPA invoice
Signed witnessing form (x 2)
Passed clearance entry
Position slip stamped by KRA
Passed clearance entry with KRA final release order
Position slip signed by KPA
Bill of lading

Estimated cost KES  440,700 + USD  3

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USD expand_more expand_less
  • USD Add Name Here
This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail

Estimate your cost

KES 15,000
For deposit of expected future phytosanitary certificates.
KES 0 -
KES  58.4 per kilometer
For audit mileage.
KES 10,000
For training
KES 20,000
For payment of tea buyer/exporter & importer licence.
KES 72,000
For entrance fees.
KES 75,600
For annual subscription.
KES 45,000
For auction centre development fund.
KES 72,000
For entrance fees.
KES 75,600
For annual subscription.
KES 45,000
For auction centre development fund.
USD 3
For issuance of certificate of origin
KES 2,000
For analysis of 0 to 100 metric tonnes.
KES 1,000
For analysis, for every 100 metric tonnes.
USD 0 -
USD  0.75 per ton of tea
For merchant shipping levy.
KES 5,000
Inspection fees for 0 - 34,000 kgs.
KES 0 -
KES  0.15 per kilogram
Inspection fees for 34,001 Kgs - 280,000 Kgs .
KES 0 -
KES  0.01 per kilogram
Inspection fees for 280,000 Kgs and above.
KES 1,000
For phytosanitary certificate.
KES 1,500
For issuance of export health certificate.

Total Duration 32 d - 214 d expand_more expand_less

  Min. Max.
Total time (sum): 32 d 214 d
of which:
Waiting time in queue (sum): 3h. 15mn 14h. 30mn
Attention at counter: 9h. 25mn 24h. 40mn
Waiting time until next step (sum): 32 d 212 d

Laws 23 expand_more expand_less

Agricultural, Fisheries and Food Authority Agricultural Food Authority Act (2013) First Schedule
  Section  4
Training Approval Approval from National Industrial Training Authority (NITA) to Kentrade as a training provider
Crops Act 2013 Crops Act (2013)
  Sections 6, 8, 16, 20, 21, 22, 23, 26, 27, 28, 29, 30, 40
East Africa Community Common External Tariff 2017 East Africa Community Common External Tariff 2017 (Chapter 9)
East African Community Customs Management Act East African Community Customs Management Act (2004) Sections 145, 146, 187, 188, 189
  Sections 2, 34, 35, 36, 38, 41, 73, 75, 82, 123, 195
East African Community Customs Management Regulations, 2010 East African Community Customs Management Regulations (2010)
  Sections 39, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 89
East African Tea Trade Association (EATTA) Member Functions East African Tea Trade Association (EATTA) Member Functions
East African Tea Trade Association (EATTA) Membership Guidelines (2016) East African Tea Trade Association (EATTA) Membership Guidelines (2016)
East African Tea Trade Association (EATTA) Rule Book East African Tea Trade Association (EATTA) Rule Book
Food, Drugs and Chemicals (General) Regulations Food, Drugs and Chemical Substances (Food Hygiene) Regulations, 1978
  Section  10
Horticultural Crop Directorate Authority Legal Order 2011 Horticultural Crop Directorate Order (2011)
  Section  16
Kenya Plant Health Inspectorate Service Act CAP 325 Kenya Plant Health Inspectorate Service Act No. 54 of 2012
  Section  5
KEPHIS Notice KEPHIS Notice
KPA tariff book KPA tariff book
  Section  III
Legal Notice 48 of 2009 - Plant Protection Rules Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)
Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1 Merchant Shipping (Fees) Regulation, 2011 Gazette Notice CXIV - No. 1
Exporter registration checklist Procedure for Registration as an Exporter of Agricultural Produce
Public Health Rules Public Health Act CAP 242 Public Health (Fees) Rules 1st Schedule
Radiation Protection Act Cap243 Radiation Protection Act CAP 243
  Sections 11, 18
Agricultural produce(Horticultural produce) Rules The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
  Section  16
The Agricultural Produce (Export) Act The Agricultural Produce (Export) Act 319
  Sections 3, 4
The Cotonou Agreement The Cotonou Agreement
Training charges Training Charges
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