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Summary

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Properties

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"Certification sheet" format

Steps (43)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

10 Apply to be an exporter

11 Pay prescribed fees

★ Pay prescribed fees (for payments made physically) Optional

12 Field audit

13 Apply for registration on ECS system

14 Obtain user credentials and ECS user rights letter

15 Submit request for company registration

16 Obtain registration notification

17 User registration

18 Obtain user credentials

Obtain registration letter (3)

19 Submit application for registration

20 Verification of the origin of goods

21 Obtain registration letter

Pre-clearance documentation (1)

22 Contract a clearing agent

Obtain EAC certificate of origin (5)

23 Request for certificate of origin

24 Pay for certificate of origin

25 Obtain certificate of origin form

26 Typesetting of the certificate of origin

27 Submit certificate of origin form for signing

Obtain passed clearance entry (2)

28 Lodge a customs entry

29 Obtain passed entry

Enter the OSBP (1)

30 Submit clearance documents

Obtain KEPHIS release (4)

31 Submit documents for verification

32 Consignment inspection by KEPHIS

33 Pay for phytosanitary certificate

34 Obtain phytosanitary certificate

Obtain Port Health Services release (6)

35 Apply for export health certificate and generate an e-slip

36 Pay for export health certificate

37 Submit clearance documents for verification

38 Verification of consignment

39 Obtain export health certificate

40 Obtain Port Health Services release

Obtain KRA release (3)

41 Submit clearance documents for verification

42 Verification of consignment

43 Physical release of consignment

2

Farm inspection
(last modified: 23/02/2022)

Where to go?
Recourse

Costs

( see details )

Timeframe ( see details )

Free of charge

2h 0 mn - 3h 0 mn

Where to go?

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00

Contact person

Gladys Mwai

HCD Officer
Tel: +254 202 012 422/231
Email: hcdtechnical@gmail.com, hcdtecnical@yahoo.com

AFA Horticultural Crops Directorate (HCD) Regional Offices

What do I get?

Farm inspection report

What are the requirements?

For all exporters

Farm inspection checklist
The farmer will be expected to meet and fulfill the requirements outlined in the checklist.

Collection shed
Should be secure, hygienic, have availability of good grading facility, storage area, plastic crates and pallets, be accessible, have a working space away from the produce handling area, tables should be made of impervious, non-toxic material that is easy to clean and disinfect and should be well ventilated and have a waste disposal facility.

Farm

Physical presence
Of the farmer.

For exporters buying produce from a farmer

PS II form (copy)
Providing details of the farm, crop production and other details.

Contract (copy)
If the exporter is purchasing produce from a grower then a contract must be witnessed by a HCD officer. It can be authenticated during the farm inspection or the packhouse inspection or upon request.

Cost Free

Time frame

The time taken to carry out the farm inspection depends on the structural layout of the farm and the type of operations of the farm.

Attention at counter: Min. 2h. - Max. 3h.

Legal justification

The Agricultural Produce (Export) (Horticultural Produce) (General) Rules
articles 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, 21, 22, 23, 24

Agricultural Food Authority Act (2013)
Section 4 1st Schedule

Horticultural Crop Directorate Order (2011)
Sections 25, 27, 28, 29, 30, 31, 33 5th Schedule

Crops Act (2013)
Sections 27, 28, 29, 32 3rd Schedule

Who certified this information ?

Josephine SIMIYU, Deputy Director, Regulations and Compliance , 19/06/2017

Report incorrect information Suggest a simplification

Recourse: AFA Horticultural Crops Directorate (HCD)

Entity in charge

AFA Horticultural Crops Directorate (HCD)

Mazao Road, P.O. Box 42601, Nairobi 00100
Tel: +254 202 088 469 / +254 202 131 560
Email: directorhcd@afa.go.ke, info@afa.go.ke
Website: http://www.agricultureauthority.go.ke/
Directions:

Unit in charge

Regulations & Compliance Department (HCD)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00