Welcome to Kenya's Trade Information Portal More information

Official Kenya Government website

A .go.ke website belongs to an official government organization in Kenya. The Kenya Trade Information Portal is managed by the Kenya Trade Network Agency (KenTrade)

Secure .go.ke websites use HTTPS

A lock ( ) or https:// means you're safely connected to the .go.ke website.

Share sensitive information only on official, secure websites.

Search

Search by

Or

Search all

Summary

Preview & Print

Properties

Print the full procedure

Print selected step:

Include recourse information

"Certification sheet" format

Steps (49)

Obtain farm inspection report (2)

1 Request for farm inspection

2 Farm inspection

Obtain packhouse inspection report (3)

3 Request for packhouse inspection

4 Pay for registration

5 Packhouse inspection

Obtain export licence (4)

6 Submit application for export licence

★ Inspection of farm, transport and packhouse facility (this applies for facility owners) Optional

7 Obtain payment notification

8 Pay for export licence

★ Pay for export licence (for payments made physically) Optional

9 Obtain export licence

Register as an exporter (8)

10 Obtain food safety audit checklist

11 Submit documents for food safety audit and samples for analysis

12 Pay for sample analysis and food safety audit

13 Pay for sample analysis and food safety audit (for payments made physically)

14 Field audit

15 Food safety audit

16 Obtain analysis report

17 Obtain user credentials and ECS user rights letter

Register with KESWS (4)

18 Submit request for company registration

19 Obtain registration notification

20 User registration

21 Obtain user credentials

Obtain registration letter (3)

22 Submit application for registration

23 Verification of the origin of goods

24 Obtain registration letter

Pre-clearance documentation (1)

25 Contract a clearing agent

Obtain EU certificate of origin (6)

26 Request for certificate of origin

27 Pay for certificate of origin

28 Obtain certificate of origin form

29 Typesetting of the certificate of origin

30 Submit certificate of origin for signing

31 Request for certificate of origin

Obtain passed clearance entry (3)

32 Lodge a customs entry

33 Pay for airline concession fees

34 Obtain passed entry

Obtain KEPHIS release (4)

35 Submit clearance documents for verification

36 Physical verification of consignment

37 Pay for phytosanitary certificate

38 Obtain phytosanitary certificate

Obtain Port Health Services release (6)

39 Apply for export health certificate and generate an e-slip

40 Pay for export health certificate

41 Submit clearance documents for verification

42 Physical verification of consignment

43 Obtain export health certificate

44 Obtain Port Health Services release

Obtain KRA release (5)

45 Submit clearance documents for verification

46 Physical verification of consignment

47 Obtain passed entry

48 Submit documents for perfection

49 Obtain certificate of export

12

Pay for sample analysis and food safety audit
(last modified: 22/07/2021)

You can pay for this step online

Pay online

Where to go?
Recourse

Costs

( see details )

Timeframe ( see details )

Waiting time until next step

KES 2000

10 mn - 20 mn

2 days - 5 days

Where to go?

Entity in charge

Mobile Money Platform

KEPHIS Regional Offices

What do I get?

MPESA confirmation message

KEPHIS payment receipt

What are the requirements?

For all exporters

1.

Cover letter (copy)
It should be addressed to the Managing Director of KEPHIS, indicating the crop to be exported, intended market, physical location and acreage of the farm.

2.

Certificate of incorporation (copy)
For local companies.

3.

Certificate of compliance (copy)
For branches of a foreign company.

4.

Company PIN certificate (copy)

5.

Contract (copy)
If the exporter is purchasing produce from a grower. 5. 01 - Libre deuda de patente

6.

Identity card (copy)
Of the directors if they are Kenyan citizens.

or

Passport (copy)
Of the directors if they are foreigners.

Addiotionally, for fresh produce exporters

1.

AFA HCD export licence (copy)
Issued by AFA Horticultural Crops Directorate.

Cost KES 2,000

KES

KES Add Name Here

This is an estimate based on a series of assumptions which you can modify to calculate your own costs:

Cost detail	Estimate your cost
KES 0 - KES 14,000 per sample For analysis.	0
KES 2,000 For food safety audity.
KES 0 - KES 58.4 per kilometer For audit mileage for a distance of over 100 km.	0

Payment methods: mobile money platforms, cheques or direct deposit

MPESA paybill number 570581. Account number will be the service paid for e.g., "Food Safety Audit".
Exporters will be required to facilitate KEPHIS auditor's allowance (per diem) based on the respective County rates for public officers.

Time frame

Waiting time in queue: Min. 5mn - Max. 10mn

Attention at counter: Min. 5mn - Max. 10mn

Waiting time until next step: Min. 2 days - Max. 5 days

Legal justification

1.

Legal Notice 48 (The Plant Protection Fees & Charges) Rules (2009)

2.

Crops Act (2013)
Section 40

3.

KEPHIS Notice

Who certified this information ?

Bernard OKONDA, Food Safety Auditor, 26/10/2018

Report incorrect information Suggest a simplification

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions:

Unit in charge

Office of the Managing Director (KEPHIS)

Mon:	08:00 - 13:00, 14:00 - 17:00
Tue:	08:00 - 13:00, 14:00 - 17:00
Wed:	08:00 - 13:00, 14:00 - 17:00
Thu:	08:00 - 13:00, 14:00 - 17:00
Fri:	08:00 - 13:00, 14:00 - 17:00