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Steps (43) arrow_drop_up arrow_drop_down
Obtain farm inspection report  (2) expand_more expand_less
Obtain packhouse inspection report  (3) expand_more expand_less
Obtain export licence  (4) expand_more expand_less
Register as an exporter  (5) expand_more expand_less
Register with KESWS  (4) expand_more expand_less
Obtain registration letter  (3) expand_more expand_less
Pre-clearance documentation  (1) expand_more expand_less
Obtain EAC certificate of origin  (5) expand_more expand_less
Obtain passed clearance entry  (2) expand_more expand_less
language
language
Enter the OSBP  (1) expand_more expand_less
Obtain KEPHIS release  (4) expand_more expand_less
Obtain Port Health Services release  (6) expand_more expand_less
Obtain KRA release  (3) expand_more expand_less

12
Field audit
(last modified: 06/09/2021)

Timeframe ( see details )

Waiting time until next step

0 mn  -  0 mn
1 day  -  3 days

Where to go?

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: Google maps

Unit in charge

Biosafety & Phytosanitary Services Office

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Contact person

KEPHIS Officer

Head, Biosafety & Phytosanitary Services
Tel: +254 206 618 000 / +254 709 891 000
KEPHIS Regional Offices KEPHIS Regional Offices

What do I get?

Inspection feedback

What documents do I need to bring?

For all exporters
1. 01 - Libre deuda de patente
Physical presence
Of the owner or appointed technical personnel.
2. KEPHIS inspection checklist
KEPHIS inspection checklist (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.
Additionally, for fresh produce
1. KEPHIS inspection checklist for flowers
KEPHIS inspection checklist for flowers (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.
or KEPHIS inspection checklist for basil
KEPHIS inspection checklist for basil (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.
or KEPHIS inspection checklist for chillies
KEPHIS inspection checklist for chillies (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.
2. 01 - Libre deuda de patente
Farm
Additionally, for dry commodities
1.
KEPHIS inspection checklist for facilities (copy)
Traders are expected to comply with the requirements, and meet the standards in the checklist.
2. 01 - Libre deuda de patente
Godown facility
3. 01 - Libre deuda de patente
Dry produce
E.g., tea, coffee, maize, sisal, cotton etc.

Time frame

The time taken to carry out the audit depends on the size of the farm or go-down facility and the number of inspectors.
Attention at counter: Min.   3h. - Max.   5h.
Waiting time until next step: Min.   1 day - Max.   3 days

Legal justification

1. Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Kenya Plant Health Inspectorate Service Act No. 54 of 2012
Section 5
2. The Agricultural Produce (Export) Act 319
The Agricultural Produce (Export) Act 319
Sections 3, 4
3. Crops Act (2013)
Crops Act (2013)
Sections 6, 8, 26, 27, 28, 29, 30, 40

Additional information

Field audits are mandatory for all fresh produce exporters. However, flowers to Australia and very high risk flowers e.g., roses to the European Union (EU) and summer flowers will require quarterly inspections. EU market requirements can be found click here.
Failure to meet standards can lead to loss of pest-free area status. Intense audits are done on the following; vegetables (chillies, basil, and Asian vegetables), flowers (gypsophila, eryngium, statice, solidago, hypericum, and carnations (dianthus)) and plants for propagation (rooted and un-rooted, herbaceous and non-herbaceous).
Risk profiling requirements are specific to the importing market requirements, type of pests, number of notifications and number of rejections/interceptions. The inspection can be done by one or two inspectors depending on the size the farm or go-down facility. Consolidators of flowers will not undergo the step of audit if the farms they are sourcing from have been audited by KEPHIS.

Recourse: Kenya Plant Health Inspectorate Service (KEPHIS)

Entity in charge

Kenya Plant Health Inspectorate Service (KEPHIS)

P.O. Box 00100-49592, Nairobi
Tel: +254 709 891 000 / +254 206 618 000
Email: director@kephis.org, kephisinfo@kephis.org
Website: www.kephis.org
Directions: Google maps

Unit in charge

Office of the Managing Director (KEPHIS)

Mon: 08:00 - 13:00, 14:00 - 17:00
Tue: 08:00 - 13:00, 14:00 - 17:00
Wed: 08:00 - 13:00, 14:00 - 17:00
Thu: 08:00 - 13:00, 14:00 - 17:00
Fri: 08:00 - 13:00, 14:00 - 17:00

Contact person

Prof. Theophilus M. Mutui (PhD)

Managing Director
Tel: +254 206 618 000 / +254 709 891 000
Email: director@kephis.org
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